AIRSWIFT PRIVACY NOTICE FOR WORKERS, CONTRACTORS AND EMPLOYEES
JANUARY 2020
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your working relationship with us.
This notice applies to current and former employees, workers and contractors. This notice does not form part of any contract of employment or other contract to provide services.
This privacy notice does not apply to you if you are a client (our engagement letter and terms of business state the nature and purposes of our processing).
References to we, our or us in this privacy notice are to the Airswift Group (being Airswift Holdings Limited a company registered in England and Wales under number 09913704, and each of its direct and indirect subsidiaries, trading under the “Airswift” brand).
1. PERSONAL INFORMATION
When you interact with us in relation to your work with us, you may provide us with or we may obtain personal information about you, such as information regarding your:
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personal contact details such as name, title, addresses, telephone numbers, and personal email addresses;
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date of birth;
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gender;
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marital status and dependants;
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next of kin and emergency contacts;
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national insurance number and other tax or governmental identifiers;
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bank accounts, payroll and tax status;
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salary, annual leave, pension and benefits;
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start date;
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location of employment or workplace;
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driving licence (including copies thereof where we are required to hold such information for identification or insurance purposes where you are to use our vehicles);
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recruitment (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process);
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employment records (including job titles, work history, working hours, training records and professional memberships);
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compensation history;
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pension and pension entitlements;
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performance including that generated through our appraisal systems;
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disciplinary and grievance information;
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movements though CCTV footage and other information obtained through electronic means such as swipecard and key fob records;
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use of our information and communications systems;
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image in photographic form;
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shareholding, option, SARS and dividend entitlement; and
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loans that you have made to us;
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We may also collect, store and use the following “special categories” of more sensitive personal information regarding your:
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information about your race or ethnicity, religious beliefs, sexual orientation and political opinions;
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information about your health including any medical condition, health and sickness records; and
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information about criminal convictions and offences.